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How Business Technology as Your First Employee's
You have probably heard many times, the expression "let's level the playground." In small companies the most consistent technique used for the installation and regular use of computers.
In fact, for many new companies Your one and only employee, at least for the first few years, is often your computer system and its wise use. Computer technology is an area where your greatest Competitors usually can not win a leg on you. You can buy the same hardware as they can, often at very reasonable prices, and the chances are very good that you learn as you use your computer software much more efficiently than the typical corporate manager is.
We are in an advantageous time as far as acquisition performance at very attractive prices. In the past four years, both IBM and Apple Computer systems cheaper through mass merchants introduced, such as Sears. Competition from e-mail providers, order, such as Dell and Gateway computers has driven retail prices down as rapidly changing technology. For instance, it will soon be rare to find an IT system that not offering a CD-ROM player. But there are thousands of models sitting in the warehouse without this feature.
If your daily business does not require a CD-ROM player, and not the most, You can get in a position to particularly good prices on slightly older systems without this feature. There is a growing amount of technical support for learning, how to buy and the use of computer software. Many programs with sophisticated programs Tutorial in. The major software companies like Microsoft, will also offer built technical Help on the Internet. One of the fastest growing business magazine of all time, Home Office Computing, is packed with tips for each month, how software programs, hardware systems Rate and accessories. If you're reading and learning, you will soon be as competent in the use of computers as a Fortune 500 competitor.
What to ask before Du computerization
Purchasing a complete computer system with software and printer can easily cost you more than $ 4,000. The purchase of this size requires some thinking caution before proceeding.
The first question to ask: Why? What benefits do you expect computer automation provide? This makes no sense, as a staff, rent, without first determining what tasks they perform.
Remember: Computers alone will not increase your productivity. If you do not learn how to use what we use as a "computer" for little gain. This set shows the power of the computer to your daily tasks more quickly, accurate and in some cases, more than you can do individually by hand. But it takes more than just a superficial knowledge of the software to achieve this advantage. A typical example of computer power, with a current business problem is the storage of different versions of sales letters, placing the recipient's name, if you are prepared, they are sent. One step further, you can download software, connect to your customer name and address list of those sales letters to both the opening and to personalize the letter body. Using a technique called Merge does.
Computer Jobs is common
What entrepreneurs put in the computer? There are eight functional areas in which desktop computers can make a real difference:
Communication. You can not afford to a secretary. Do such things as as simple as a creation of a response letter to a sales prospect to do? Word processing programs like Microsoft Word, WordPerfect and Ami Pro, you will allow to create may not be able to type so well, a professional, written presentation of your ideas.
Customer Service. In the Dealing with your clients, it is worth giving a personal touch, like the memory their birthday or even able to recall them quickly, which they last ordered. The electronic version of your file cabinet is a database program known. Of course, you can have this information on index cards. But the tendency is not to update, as these cards as often as you should. Database programs also provide the necessary information to labels if you want to create mail promotional literature to your customers.
Accounting. It is important to tell your cash position at a particular time. And it is often helpful to know who you were and how often the purchase. Computerized accounting system Programs such as Quicken, Money, Peachtree and organize all the financial details of your company. Everything you need to do is, enter earned money and spent money like you in Your checkbook register. These programs can also track, inventory, customer and employee data.
Advertising. Small business marketing requires, that you are able to quickly shift directions with new pieces of promotional literature, a new Yellow Pages ad or a brochure to be the new striking. Desktop publishing software allows you to choose graphics, design type, space-appealing pages, all from your desktop. It's like having your own printing!
- Managing director Projects. If you run your business, you seem to go from project to project. Time management is essential for maximizing your performance, especially when You are the only employee. A new category of software has been Personal Information Managers (PIM), in the market to help you organize your time. Programs such as Lotus Organizer and Borland's Sidekick look like electronic Daytimers to the ability to print custom calendars, task lists and reminders.
- Socializing. It's great to connect to someone else if you want your business have a question or a great new idea discuss. Often the fastest way to do this today through an online service such as Compuserve, America Online or Prodigy. Compuserve and America Online Feature Small Business Bulletin Boards, where information quickly by it can be replaced by your computer's keyboard. Even the U.S. Small Business Administration has in the act with his free Bulletin Board received: SBA Online.
- Distribution of information. In addition to speaking to other bulletin board services, you want one Proposal, which you created in your computer with a staff member on the West Coast to share. This can be almost the speed of light through a modem and the accompanying doing software link your computer to a second computer over phone lines. Modems can be programmed to be transferred at night, long after you leave for the day have, or send the same message dozens of people simultaneously.
- Sales presentations. Corporation If you worked in a typical large in the areas of marketing, remember lasted probably three or four weeks, your promotion department together a professional slide show. With the new software, such as Microsoft Power Point, Harvard Graphics, WordPerfect Presentations at putting together an eye-catching presentation to do is surprisingly simple.
As I begin?
Preparing to buy a computer is one area where it pays to really ask a lot of questions first. The large number of Prices and services in the Sunday newspaper ads are offered can be very confusing if you do not have some basic Education First.
Probably is the first question that you want to do is to ask: Am I a MM or IBM-compatible computer or an Apple computer? There is no feature that separates an operating system on each case they run both, but these two types of software differently.
Basically, Apple controls the line Maclntosh the use of software through a series of images, called "Icons". If you are on your computer screen, a master again called to the desktop, showing you all programs loaded on your computer. To turn one of them requires at only that you double-click on the mouse icon. It is very easy to move from one program to another.
A few years ago, in an attempt to IBM-style computer to to make it easy to use as Maclntosh's, a new program called Windows was introduced. You undoubtedly know that she was the latest version, Windows 95, simply rolled out.
I must admit, a serious bias in favor of Maclntosh. When I started my business seven years ago, I knew virtually nothing about staff Computer. And I have never liked to read manuals. A former Apple employees, who it sound like it was even introduced me to the Maclntosh made. Well, not quite but pretty darn close. Rarely have I read much of the manual to work for the software.
I would suggest that you to a competent neighborhood Computer store that sells computers MMstyle and ask the basic operational requirements go review. Then visit a Maclntosh trader – one of the most important are in the Chicago area is Computize – and ask for the same analysis. Go home and think about what a typical day is for you, how and how these aggravating or not the principal features.
It should be noted that Apple has only a 10% share of the market, so there are many other IBM-style computers out there. This means that software diversity for MM-type is much larger than for Maclntosh. Something to think about.
Once you have decided on the type of computer – IBM-or Apple-style – Then you need to bone on the keywords used by the sellers of computers. Go to a bookstore and asks for a good, basic computer-Text the parts of a computer describes. Armed with this knowledge, you are ready to go shopping! Just a word of advice, write down all the functions of individual machines and the Prices.
Mistakes to Avoid
- Do not do too much at once. Try your word processor first computerization and comfortably with the basic keyboard commands before you install your accounts on the computer.
- Do not forget that your computer a tool, not Toys! Spend endless hours trying not to make something work. Get a teacher to show you how to work the farm or to an external contractor.
- Always buy the maximum speed and performance you can afford.
- If you have employees, consider their personality when buying a new system, the new software. How quickly they learn? " Do not expect the impossible happen!
- When set, make it very clear in the advertisement if the worker is to work primarily with computers. Do not shock them later.
- Keeping your computer clean.
- Always Copy important files on a hard disk at least once a week and insert the disk in a safe place.
It is only a few possibilities in a small businesses to feel like an overwhelming sense of accomplishment when you get your desktop publishing program to print an absolutely first class brochure for your business – all alone.
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